Sync Google Drives Files + Transcription
Sync a Google Drive folder to Breyta to auto-transcribe audio and video, while mirroring all files to a private Synced Drive Files folder with original names.
Created by Chris Moen • Version 79 • 21 steps
How this workflow manages your media
Managing audio and video files often involves manual uploading and tedious back-and-forth between folders. This flow eliminates those repetitive tasks by connecting your Google Drive directly to Breyta. When you drop a new file into a specific Google Drive folder, the system automatically creates a transcription and mirrors the original file into a secure storage area. It keeps your files organised by retaining their original names, ensuring your team can always find what they need without manual sorting.
Integrations and technical setup
This template relies on three main components to handle your media intake. It uses Google Drive as the primary source for your raw files. AssemblyAI provides the speech-to-text processing, turning your audio and video recordings into searchable text. Finally, Synced Drive Files acts as a private internal repository within Breyta. This setup ensures your transcriptions and original media stay linked and accessible in one place, removing the need for third-party file transfers or manual data entry.
A step-by-step breakdown
You do not need to be a developer to get this running. Here is how the process works once you have connected your accounts:
- You upload an audio or video file to your designated Google Drive folder.
- The flow detects the new file and triggers the transcription process via AssemblyAI.
- Simultaneously, the workflow creates a copy of the file in your Synced Drive Files folder.
- The system saves the final transcription alongside the mirrored file, using the original filename for consistency.
Why your team needs this flow
Automating your media intake reduces the time spent on administrative overhead and lets your team focus on analysis rather than file management. Whether you are handling user interviews, meeting recordings, or marketing assets, this workflow ensures every word is captured and stored safely.
Key benefits include:
- Automatic transcription of every supported media file.
- Consistency across folders by mirroring original file names.
- Centralised storage that makes it easier to search through historical recordings.
- Reduction in manual errors caused by renaming or moving files.
- Faster turnaround times for making media content searchable and accessible.
FAQ
What does the Google Drive file sync and transcription flow do?
This workflow automatically moves your Google Drive files into Breyta for transcribing while keeping a mirrored copy of every file in a private folder. It saves you from manual uploads and keeps your original file names intact.
How does this automation work?
The automation monitors a specific folder in Google Drive. When you add audio or video files, it sends them to Breyta and AssemblyAI for transcription and saves a copy to your Synced Drive Files folder.
Which platforms are integrated in this workflow?
This flow connects Google Drive, AssemblyAI for speech-to-text processing, and the Synced Drive Files tool to manage your data. It handles both audio and video formats.
How do I set up the transcription sync?
You simply need to connect your Google Drive account and select the folder you want to monitor. The flow automatically organises your media and ensures your private synced folder reflects your original file structure.