Summary

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How We Handle Your Data

At Breyta, we take your privacy seriously. This policy explains how we collect, use, and protect your personal information. We've tried to make it as clear and straightforward as possible.

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What We Collect

We collect some information to help us run Breyta and make it better for you:

• Your contact details and company information (if needed)
• Your login credentials
• How you use Breyta
• What device you're using

We only collect what we need to provide our service and improve your experience.

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Why We Collect It

We use this information to:

• Manage our relationship with you
• Let you log in to Breyta
• Run and improve Breyta
• Send you updates (if you've asked for them)

We have legal reasons for processing your data, like fulfilling our contract with you or our legitimate business interests.

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Sharing Your Data

We're careful with your data. We only share it when necessary:

• With our team members who need it to help you
• With our vendors (but we make sure they follow our rules)
• With business partners (but only if we really need to)

We don't sell your data to anyone.

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Your Rights

You have control over your data. You can:

• See what data we have about you
• Ask us to correct or delete your data
• Object to how we're using your data
• Get a copy of your data

How Long We Keep Your Data

We only keep your data for as long as we need it. After that, we delete it.

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Questions?

If you have any questions about your data or this policy, just email us at hello@breyta.ai. We're here to help.

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Remember, by using Breyta, you're agreeing to this policy. If you don't agree, please don't use the application.

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Privacy Policy

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Data Controller

Breyta AS ("we", "us") is the data controller for the processing described in this privacy policy. We are committed to protecting your privacy and will process the personal data in accordance with applicable law and this Privacy Notice.

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Contact information:

Breyta AS, Løkenlia 9, 1352 Kolsås, Norway

Contact email: hello@breyta.ai

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How and why we process personal data

The purposes for which we process personal data and the categories of personal data that we typically process for these purposes are the following:

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- To establish and manage our business relationships, we process your contact details and the name and address of the company that you are employed or engaged with, if that is necessary to fulfil the purpose, as well as billing information. If you provide personal information voluntarily through feedback, requests or similar, we will process that information for the purpose of providing you with a response, and then delete the information when the information is no longer necessary to retain for the purpose.

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‍- To administrate log-in for our users, we process your log-in credentials, your name, address, phone number, and email.

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‍- To run and improve the application and the user experience, we process usage data and information about which device you use to access the application. 

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The legal basis for processing your personal data for these purposes is the contractual obligations we have with our customers to deliver the application, and our legitimate interest in operating our business.

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Unless we have an existing customer relationship with you or your business, we will, if required by law, collect your consent before performing any actions that may require such consent. You may withdraw your consent at any time by using the unsubscribe feature or by contacting us. To send newsletters and event invitations, we process your name, email address and phone number provided by you, if and when, you sign up for our newsletters. We only process personal data for the purpose of marketing by means of our cookies upon your prior consent. For more information, see our cookie policy.

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We may also use your personal data for certain purposes that is not incompatible with the purpose for which the data was originally collected or received, such as audits, dispute resolution and business development.

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Data sharing and access

We only grant access to your personal data to people on a need-to-know basis. We may share or give access to your personal data to our vendors. We will enter into data processing agreements with such vendors to ensure that they do not process your personal data for their own purposes.

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We may sometimes share your personal data with our business partners, but only to the extent it is required, in order to run the application and deliver our services in accordance with our customer contracts and the service level expected.

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We do not disclose your personal data in any other ways, except when required to fulfil a legal obligation or when you have given your consent to do so.

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We do not sell your data to any third parties. Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own.

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Retention time

Personal Data will only be processed and stored for as long as required by the purpose for which it was collected  or longer due to applicable legal obligations or based on  your consent.

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Cookie Policy

The application uses first party trackers. To learn more, Users may consult the Cookie Policy.

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The rights of Users based on the General Data Protection Regulation (GDPR)

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Your rights 

Pursuant to the GDPR, you may have the right to:

• Object to processing of personal data if the processing is carried out on a legal basis other than consent.
• Access the personal  data.  You also have the right to learn if personal data is being processed, obtain disclosure regarding certain aspects of the processing and obtain a copy of the personal data.
• Verify and seek rectification. You  have the right to verify the accuracy of personal data pertaining to you, and  for it to be updated or corrected.
• Restrict the processing of personal data. In this case personal data will not be processed  for any purpose other than storing it.
• Have personal data deleted 
• Receive the personal data and have it transferred to another controller. You have the right to receive the personal data in a structured, commonly used and machine readable format and, if technically feasible, have it transmitted to another controller.
• Lodge a complaint. You have the right to bring a claim before their competent data protection authority or us.

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Further information for Users in the United States

This part of the document integrates with and supplements the information contained in the rest of the privacy policy and is provided by the business running this Application and, if the case may be, its parent, subsidiaries and affiliates (for the purposes of this section referred to collectively as “we”, “us”, “our”).

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The information contained in this section applies to all Users (Users are referred to below, simply as “you”, “your”, “yours”), who are residents in the following states: California, Virginia, Colorado, Connecticut, Utah, Texas, Oregon and Montana.

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For such Users, this information supersedes any other possibly divergent or conflicting provisions contained in the privacy policy.

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This part of the document uses the term Personal Information.

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Notice at collection

The following Notice at collection provides you with timely notice about the categories of Personal Information collected or disclosed in the past 12 months so that you can exercise meaningful control over our use of that Information.

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While such categorization of Personal Information is mainly based on California privacy laws, it can also be helpful for anyone who is not a California resident to get a general idea of what types of Personal Information are collected.

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Internet or other electronic network activity information

Personal Information collected or disclosed: Tracker, Usage data, Email address, Various types of data as specified in the privacy policy of the service, Universally unique identifier (uuid), Data communicated while using the service, Company name, Screenshots, Trackers, First name, Last name, Device information, Read metadata, Insert and import

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Purposes:

• Analytics
• User database management
• Hosting and backend infrastructure
• Handling activities related to productivity
• Managing contacts and sending messages
• Tag Management
• Registration and authentication

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Retention period: for the time necessary to fulfill the purpose

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Shared: Yes

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Third-parties: Google Ireland Limited, Intercom R&D Unlimited Company, Google LLC, Sendgrid, Posthog Inc

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Identifiers

Personal Information collected or disclosed: Email address, Various types of data as specified in the privacy policy of the service, Tracker, Usage data, Universally unique identifier (uuid), Data communicated while using the service, Company name, Screenshots, Trackers, First name, Last name, Read metadata, Insert and import

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Purposes:

• User database management
• Contacting the User
• Handling activities related to productivity
• Managing contacts and sending messages
• Registration and authentication

Retention period: for the time necessary to fulfill the purpose

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Shared: Yes

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Third-parties: Intercom R&D Unlimited Company, Google LLC, Sendgrid, Google Ireland Limited, Posthog Inc, Astrodon Inc

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Service providers or contractors: this Application

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Commercial information

Personal Information collected or disclosed: Usage data, Email address, Company name, Screenshots, Data

communicated while using the service, Trackers, First name, Last name

Purposes:

• Handling activities related to productivity
• Managing contacts and sending messages
• Retention period: for the time necessary to fulfill the purpose

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Shared: Yes

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Third-parties: Google LLC, Sendgrid, Astrodon Inc

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You can read the definitions of these concepts inside the “Definitions and legal references section” of the privacy policy.

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To know more about your rights in particular to opt out of certain processing activities you can refer to the “Your privacy rights under US state laws” section of our privacy policy.

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For more details on the collection of Personal Information, please read the section “Detailed information on the processing of Personal Data” of our privacy policy.

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We won’t process your Information for unexpected purposes, or for purposes that are not reasonably necessary to and compatible with the purposes originally disclosed, without your consent.

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What are the sources of the Personal Information we collect?

We collect the above-mentioned categories of Personal Information, either directly or indirectly, from you when you use this Application.

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For example, you directly provide your Personal Information when you submit requests via any forms on this Application. You also provide Personal Information indirectly when you navigate this Application, as Personal Information about you is automatically observed and collected.

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Finally, we may collect your Personal Information from third parties that work with us in connection with the Service or with the functioning of this Application and features thereof.

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Your privacy rights under US state laws

You may exercise certain rights regarding your Personal Information. In particular, to the extent permitted by applicable law, you

have:

• the right to access Personal Information: the right to know. You have the right to request that we confirm whether or not we are processing your Personal Information. You also have the right to access such Personal Information;
• the right to correct inaccurate Personal Information. You have the right to request that we correct any inaccurate Personal Information we maintain about you;
• the right to request the deletion of your Personal Information. You have the right to request that we delete any of your Personal Information;

• the right to obtain a copy of your Personal Information. We will provide your Personal Information in a portable and usable format that allows you to transfer data easily to another entity – provided that this is technically feasible;
• the right to opt out from the Sale of your Personal Information; We will not discriminate against you for exercising your privacy rights.
• the right to non-discrimination.

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Additional rights for Users residing in California

In addition to the rights listed above common to all Users in the United States, as a User residing in California, you have

• The right to opt out of the Sharing of your Personal Information for cross-context behavioral advertising;
• The right to request to limit our use or disclosure of your Sensitive Personal Information to only that which is necessary to perform the services or provide the goods, as is reasonably expected by an average consumer. Please note that

certain exceptions outlined in the law may apply, such as, when the collection and processing of Sensitive Personal Information is necessary to verify or maintain the quality or safety of our service.

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Additional rights for Users residing in Virginia, Colorado, Connecticut, Texas, Oregon and Montana

In addition to the rights listed above common to all Users in the United States, as a User residing in Virginia, Colorado, Connecticut, Texas and Oregon, you have

• The right to opt out of the processing of your personal information for Targeted Advertising or profiling in furtherance of decisions that produce legal or similarly significant effects concerning you;
• The right to freely give, deny or withdraw your consent for the processing of your Sensitive Personal Information. Please note that certain exceptions outlined in the law may apply, such as, but not limited to, when the collection and processing of Sensitive Personal Information is necessary for the provision of a product or service specifically requested by the consumer.

Additional rights for users residing in Utah

In addition to the rights listed above common to all Users in the United States, as a User residing in Utah, you have

• The right to opt out of the processing of your Personal Information for Targeted Advertising;
• The right to opt out of the processing of your Sensitive Personal Information. Please note that certain exceptions outlined in the law may apply, such as, but not limited to, when the collection and processing of Sensitive Personal Information is necessary for the provision of a product or service specifically requested by the consumer.

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How to exercise your privacy rights under US state laws

To exercise the rights described above, you need to submit your request to us by contacting us via the contact details provided in this document.

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For us to respond to your request, we must know who you are. We will not respond to any request if we are unable to verify your identity and therefore confirm the Personal Information in our possession relates to you. You are not required to create an account with us to submit your request. We will use any Personal Information collected from you in connection with the verification ofyour request solely for verification and shall not further disclose the Personal Information, retain it longer than necessary for purposes of verification, or use it for unrelated purposes.

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If you are an adult, you can make a request on behalf of a child under your parental authority.

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How to exercise your rights to opt out

In addition to what is stated above, to exercise your right to opt-out of Sale or Sharing and Targeted Advertising you can also use the privacy choices link provided on this Application.

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If you want to submit requests to opt out of Sale or Sharing and Targeted Advertising activities via a user-enabled global privacy control, such as for example the Global Privacy Control (“GPC”), you are free to do so and we will abide by such request in a frictionless manner.

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How and when we are expected to handle your request

We will respond to your request without undue delay, but in all cases within the timeframe required by applicable law. Should we need more time, we will explain to you the reasons why, and how much more time we need.

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Should we deny your request, we will explain to you the reasons behind our denial (where envisaged by applicable law you may then contact the relevant authority to submit a complaint).

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We do not charge a fee to process or respond to your request unless such request is manifestly unfounded or excessive and in all other cases where it is permitted by the applicable law. In such cases, we may charge a reasonable fee or refuse to act on the

request. In either case, we will communicate our choices and explain the reasons behind them.

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Additional information about Data collection and processing

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Legal action

The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of this Application or the related Services.

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The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.

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Additional information about User's Personal Data

In addition to the information contained in this privacy policy, this Application may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.

System logs and maintenance

For operation and maintenance purposes, this Application and any third-party services may collect files that record interaction with this Application (System logs) or use other Personal Data (such as the IP Address) for this purpose.

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Information not contained in this policy

More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.

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Changes to this privacy policy

The Owner reserves the right to make changes to this privacy policy at any time by notifying its Users on this page and possibly within this Application and/or - as far as technically and legally feasible - sending a notice to Users via any contact information available to the Owner. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.

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Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.

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Definitions and legal references

Personal Data (or Data) / Personal Information (or Information)

Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person

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Sensitive Personal Information

Sensitive Personal Information means any Personal Information that is not publicly available and reveals information considered sensitive according to the applicable privacy law.

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Usage Data

Information collected automatically through this Application (or third-party services employed in this Application), which can include: the IP addresses or domain names of the computers utilized by the Users who use this Application, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the User, the various time details per visit (e.g., the time

spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.

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User

The individual using this Application who, unless otherwise specified, coincides with the Data Subject.

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Data Subject

The natural person to whom the Personal Data refers.

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Data Processor (or Processor)

The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller, as described in this privacy policy.

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Data Controller (or Owner)

The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of this Application. The Data Controller, unless otherwise specified, is the Owner of this Application.

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This Application

The means by which the Personal Data of the User is collected and processed.

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Service

The service provided by this Application as described in the relative terms (if available) and on this site/application.

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Sale

Sale means any exchange of Personal Information by the Owner to a third party, for monetary or other valuable consideration, as defined by the applicable privacy US state law. Please note that the exchange of Personal Information with a service provider pursuant to a written contract that meets the requirements set by the applicable law, does not constitute a Sale of

your Personal Information.

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Sharing

Sharing means any sharing, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating orally, in writing, or by electronic or other means, a consumer's Personal Information by the business to a third party for cross-context behavioral advertising, whether for monetary or other valuable consideration, including transactions between a business and a third party for cross-context behavioral advertising for the benefit of a business in which no money is exchanged, as defined by the California privacy laws. Please note that the exchange of Personal Information with a service provider pursuant to a written contract that meets the requirements set by the California privacy laws, does not constitute sharing of your Personal Information.

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Tracker

Tracker indicates any technology - e.g Cookies, unique identifiers, web beacons, embedded scripts, e-tags and fingerprinting - that enables the tracking of Users, for example by accessing or storing information on the User’s device.

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Read metadata

Read resources metadata including labels, history records, and email message headers, but not the message body or attachments.

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Insert and import

Insert and import messages only.

Legal information

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This privacy statement has been prepared based on provisions of multiple legislations.

This privacy policy relates solely to this Application, if not stated otherwise within this document.

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Latest update: December 17th 2024

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